Goods Receipts/Invoice Receipts for Purchase Order
Transaction OMW1 allows you to set whether the Price Control is a
mandatory "S" or "V".
V indicate that you want the system to value the stocks with the latest
price.
S indicate that you want the system to value the stocks with a fixed price
method.
Price Control V - Moving Average Price
Assume Material Master current price is 10
Goods Receipts for Purchase Order - Movement Type 101
Material Document Posting created - inventory increases
Accounting Document Posting created
Debit 12345 Inventory 12
Credit 67890 GR/IR 12
New Moving Average Price = ( GR value + Total value ) / ( GR
quantity + Total stock )
Invoice Recipts for Purchase Order - MR01
Accounting Document Posting created
Debit 67890 GR/IR 12
Debit 12345 Inventory 3
Credit 45678 Vendor 15
New Moving Average Price = ( Inventory difference of 2 +
Total value ) / ( Total Stock)
Price Control S - Standard Price
Material and Accounting Document is the same.
The one with the lower value will be posted with a price variance entry.
Goods Receipts for Purchase Order - Movement Type 101
Material Document Posting created - inventory increases
Accounting Document Posting created
Debit 12345 Inventory 10
Debit 23456 Price Variance 2
Credit 67890 GR/IR 12
No change in Standard Price
Invoice Recipts for Purchase Order - MR01
Accounting Document Posting created
Debit 67890 GR/IR 12
Debit 23456 Price Variance 3
Credit 45678 Vendor 15
No change in Standard Price
General Ledger Account Configuration
Transaction OMWB - Automatic posting for inventory
Inventory posting BSX
Goods receipt/inv.receipt clearing acct WRX
Cost (price) differences PRD
Transaction XK03 - Account Payable Vendor Master
Tick Accounting info. and hit the Enter key
Field name Reconcil.acct 45678
Vendor Returns Without PO Reference
You can used Return Purchase Order, transaction code ME21N
At the item details, look for the Return columns and tick it.
MIGO_GR - Goods Receipt for Return Purchase Order
Movement type will be 161 to deduct the stock and 162 for reversal.
During Goods Receipt for Return Purchase Order, you do not have to change the
movement type from 101 to 161 as the system will automatically assign the
movement type to 161 upon saving the postings. However, before saving, check if
there is a tick in the Return Column to ensure that it is a return Purchase
Order.
Create a new Purchase Order Number range to differentiate OMH6 - Define Number Ranges
Create a new Purchase Order Type to differentiate e.g ZB OMEC - Define Document Type
Changing the PO Layout sets OMFE - Messages: Output Programs
/: IF &EKKO-BSART& = 'ZB'. / RETURNED PURCHASE ORDER : ELSE. / PURCHASE ORDER /: ENDIF.
Purchasing List for Open Purchase Order, Goods Receipt,
Invoices
Open Purchase Order = Open Goods Receipts ( Selection parameters WE101)
This two parameters determined what information is shown:
selection parameter
scope-of-list parameter
The configuation transaction code is OMEM
You can define additonal selection parameter for your users as well as untick
those fields which you does not want it to be printed.
Your can have the Purchasing Documents by :-
ME2L - Vendor
ME2M - Material
ML93 - Service
ME2K - Account Assignment
ME2C - Material Group
ME2B - Requirement Tracking Number
ME2N - Purchase Order Number
ME2W - Supplying Plant
Force buyers to create Purchase Order with ref. to a Pur. Req., Quotation
or Pur. Ord.
Transaction OMET
Create a new entry, give it a name and tick :-
Ref. to PReq
Ref. to P.O.
Ref. to quotation
Next, you've got to associate via SU01
Click Parameters, insert a new parameter id EFB to the
authorization code.
Type in Parameters value you want e.g. XX
You have to assign the control for ALL the SAP buyers via thier SAP
users id.
Logoff and login again. Then try to create a Purchase Order without a
reference.
Define default values for buyers
Transaction OMFI
Double click on the default values you want to change.
Save it.
Next, you've got to associate via SU01
Click Parameters, insert a new parameter id EVO to the
authorization code.
Type in Parameters value you want e.g. 01
You have to assign the control for ALL the SAP buyers via thier SAP
users id.
Logoff and login again. Then try to create a Purchase Order and
check the default values.
In the Fast Processing button :-
you can choose whether to adopt automatically all the line items fields in
the Purchaes Requisitions
Puchase Order Condition
Suppose you want to calculate the GST and DISCOUNT for a Net Value of 1000.
Net value 1000
GST 10% of 1000 100
DISCOUNT 10% of 1000 100
Final Net value 900
This is what you do :-
M/08 - Define calculation schema
First check the conditions column Steps e.g. PB00 and PBXX belongs to
step 1.
Next check the last Steps after Actual Price
Now, look at the column Fro To
If you want the DISCOUNT to be calculated based on 1000, put the Steps
number in the column Fro
The Fro To controls the calculation.
Information Structure
In the SAP standard info structure S012 is updated by the Purchase Order
creation date, not the Goods Receipt date. e.g. a Purchase Order is created in
January and good receipt is in February and March, S012 will shows the values in
period January.
Transaction MC26
Info structure S012 Update group (stats) SAP
Double click on Goods received qty
In the section Date field for period
determination
Purchase Order Layout Sets, Message Types
Create a new message types for a different layout of Purchase Order
M/34 - Maintain message types
Click the Partner definition button
Insert the new message type to the Partner
OMQN - Fined-tuned Message Control
Add a new Printer Operation 1 - New 2 - Change
OMFE - Layout sets for Purchase Order
Attach the new message type to the new layout sets
M/36 - Maintain message detemination schema : Purchase Order
OMQS - Assign schema to Purchase Order
OMGF - Assign Output devices to Purchasing Groups MN05 - Assign default Message Type to Purchasing Groups
User Defaults for Purchase Order
There are some fields which you can set as defaults for the buyer in transaction
ME21.
Transaction SU01
Input the user name and click Parameters
PID Parameter value
LIF - Vendor number
BES - Purchase Order Number
BSA - Order type
EKG - Purchasing group
EKO - Purchasing organization
WRK - Plant
LAG - Storage location
MKL - Material group
WAK - Promotion
PO Release Strategy
4.6x
The release code is a two-character ID allowing a person to release
(clear, or approve) a requisition or an external purchasing document. The
release codes is basically controlled via a system of authorizations
(authorization object M_EINK_FRG).
Use SE12, structure CEKKO to check all the fields available for
controlling the Purchase Order.
e.g. If the total value for the Purchase Order exceeds 10,000, release
strategy 01 is assigned to the Purchase Order. There is only one characteristic
created in this example. For controlling the Purchase Order type, create
characteristic for CEKKO-BSTYP and the value NB.
CT04 - Create Characteristic e.g. NETVALUE
Click Additional data Table name CEKKO Field name
GNETW and press enter
(for currency dependent field, you are prompt to enter the currency which the
system then converts the currency of the Purchasing document into this currency)
In the Basic data (X refers to tick),
X Mutliple values
X Interval values
In the Value data, in the Char. value column, type >10000 and
press enter
Save your data
CL02 - Class
Class - Create REL_PUR
Class type - 032
Click Create
Description - Release Procedure for Purchase Order
In the Same Classification section, click Check with error
In the Char. (characteristic) tab, type NETVALUE to assign your
characteristics to the class
OMGS - Define Release Procedure for Purchase Order Type
Release Group - New entries Rel.group Rel. Object Class Description
02 REL_PUR Rel. Strategy for PO
OMGSCK - Check Release Strategies
(make sure there are no error messages)
Once the Purchase Order is not release, buyers will not be able to print the
Purchase Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document
XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the
Header. This allowed the buyers to check the release status of the Purchase
Order.
The person with the release authorization have to use ME28 to release the
Purchase Order.
Prompt the last Purchase Order Price for the Material
If you want the system to take the price from the last Purchase Order, then
do not maintain the conditions in the info record because it has precedence over
the last PO. This means that the netprice field in the info record should be
left blank.
In the case when you have already maintained the conditions in the info
record (or netprice), try to delete them or make them invalid by changing the
validity date.
Even though no price was maintained, the info record will still keep track of
the Order price history.
To check the Order price history, go into the material info record and click
Environment -> Order price history
Adopt Purchase Order Header Text
To default the Header Text into the Purchase Order
Step 1 :- Maintain text in Vendor Master
MK02 - Change Vendor
Choose Extras -> Texts - Input the text in Purchasing memo
Step 2 :- Link Text types to Header text in Purchase Order
OMFV - Define rules for copying (adoption of) text
Choose Header Text
Choose Goto -> Linkage: text types -> To vendor
Filled in the field No. (e.g. 01 - Header
Text), next tick whether you want the text to be adopted
or for displayed only
Choose Update
to save
Create a new Purchase Order Document Type
4.6x
If you have more than one company code, you might want to define a new
document type and number range to differentiate between the two company.
Define a new number range not in used OMH6 - Number Ranges for Purchasing Documents
Copy the NB - Standard PO to e.g. ZB OMEC - Define Document types
Maintain :
Text for Document Header/Item
Text for Document Supplement OMF6 - Messages Header Texts
Send Purchase Order via Output Determination
Read note 191470 - Purchase order as an e-mail
From release 4.5, you can send your purchase order via output
determination. This note have indicate all the requirement and settings
necessary to send purchase order via the output determination once your SAP have
been connected to an External Mail System.
