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Payroll Functionality


Home »SAP Payroll Basics » Payroll Functionality


Payroll Hours Entry

Electronic Time Cards/Automated

o Start and End Time input

o Hours verification

* Reports

* Electronic notification (at time of user punch in/out)

* Timing (when should Payroll notification occur)

o Manual entry and corrections

o Real time operation

o Conversion of current bar-coded badge system

Manual Entry




o Number of screens involved and efficiency of entry

o Carry forward of information entered on one screen to the next

o Check and balances to verify entered information – Reports and/or screen totals

* Employee totals

* Dept. totals

* Batch totals

Payroll Gross Wage Calculation

Compensation

o Correctly calculate wages for different shifts and salaried personnel

o Recognize and calculate shift differentials

*Different differential within the same pay period

o Calculate overtime

* Based on employee’s individual schedule

*Previous hours worked and type of hours during pay period

> holidays

> sick Time

>· vacation

*Special double time considerations

o Track Vacation/Holiday/Sick time

* Vacation

>· Automatic accrual

>· Usage

>· Manual adjustments

>· Checks so that it can not go below zero

*Holiday

>· General business holidays

>· Floating personal holiday accrual

>· Floating personal holiday usage tracking

*Track Sick time within the system

* Maternity/Family leave

Mass Wage Updates/Changes

o Annual percentage increases across the board

* To select groups

* All employee’s

o Holiday pay

Pay For Performance

o Distribution based on company’s financial performance.
Deductions from Wage

Benefit Plans

o Company Contributed Benefits

* Health Insurance

*Vision Coverage

* Dental

* Life Insurance

Basic

Dependent

Optional additional coverage

Accidental death and dismemberment

* Disability Coverage

Short-term

Long-term

Optional long-term

* Flex Pay (for those that do not elect company sponsored benefits)

*Tuition reimbursement

*Parking reimbursement

o Employee Contributed Benefits and/or Reimbursement Accounts

* 401k

*Daycare Reimbursement

* Health Care Reimbursement

Garnishments – Tax, Child support, Legal, Miscellaneous

o Entry process

* Automatically discontinue when fulfilled

o Tracking

o Reporting

* On screen

* Printable reports

Savings bonds

o Multiple bonds

o How payroll deducted funds are applied to the bonds

Savings/Checking

Miscellaneous

o Shoes

o Uniforms

o United Way

Tax

o State

o Federal

o County

o City

Payroll Processing

Manual Checks

o Entry

o Printing

o Controls

Normal Processing by Business Area (location)

o Timing

*When should payroll be processed

*Closing of periods when complete

o Processing payroll

* Entered by business area (location) and processed at corporate

*Steps involved

*Manual corrections if necessary

*Checks printed by location (business area) at location

By shift

By department

How to print checks

o Controls

* Reconciliation tools within process

Error/Warning Reports

o Checks over $$

o Multiple to same name

On line options

Totals Reports by

o Overall pay run

o Department

o Business Area

o Company code

Miscellaneous Reporting

Online and Hardcopy Reporting

o Employee information

* Wage information (current and termed employees)

Wage information for a set period

YTD wage information

Hours paid for and type

o Vacation

o Holiday

o Sick

o Overtime

History of pay increases

Select information by cost center

Various sort options

Quarterly Reporting

o Samples of reports and processes

Annual Reporting

o Samples of reports and processes (if different than quarterly)

o W-2’s

* Processing of

*Corrections

*Printing

Human Resources

Application Entry

* Online

o Through web-based technology

o Directly into system within controlled screen

o Confirmation process/everything entered correctly

* Conversion/transfer to new employee status

* Conversion of termed employees to new hire/active.

Employee Information

* Benefit Information

o Overall Data Entry Issues

*
o
+ Number of screens involved
+ Templates to help reduce redundant entry
+ Conversion of past information from termed employees to new hire/active status

o Tax information

*
o
+ W4
# What if screens
* View results of tax information changes before committing
* Ability to convert if acceptable

o Benefit Plan Options

* Health Insurance

* Vision Coverage

* Dental

* Life Insurance

Basic

Dependent

Optional additional coverage

Accidental death and dismemberment

* Disability Coverage

Short-term

Long-term

Optional long-term

*Flex Pay (for those that do not elect company sponsored benefits)

* 401k (when eligible)

* Daycare Reimbursement

* Health Care Reimbursement

o Savings bonds

o Savings/Checking

A D V E R T I S E M E N T

A D V E R T I S E M E N T

S A P - R E S O U R C E S


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