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Payroll Definition




Payroll Definition

Payroll is used to calculate the remuneration for work done for each employee. SAP Payroll delivers powerful and efficient gross-to-net, net-to-gross, regular and off-cycle payroll processing. SAPís complex Payroll process handles everything including vacation policies, compensation programs, work schedules, Holidays, overtime pay etc.




SAPís ESS (Employee Self Service) function allows employees to view, create and maintain data anytime, anywhere, via Web-based technology and interactive voice response functionality. ESS is an effective means for providing real-time access and data maintenance capabilities to the source or owner of the data. It has the ability to offload much of the data entry and related customer service activities that may be typically performed in an organizationís human resources, payroll, benefits and purchasing departments.

Payroll accounting calculates the payment of work done by an employee. Payroll function does the following:

  • Compute employees gross salary
  • Make necessary deductions
  • Calculate Net salary
  • Generate Checks or direct deposits.

Payroll components include:

  • Payroll area - groups employees based on the frequency of their paydates. eg. Z1 for salaried staff paid monthly.

  • Control Record - It determines the current payroll period for a payroll area.

  • Period Modifier - Period in which payroll accounting is carried out. eg. 10 - for monthly pay periods.

  • Date Modifier - Distinguishes periods with same frequency but different date. Eg. 10 - for monthly pay period but with the pay date being 5th of every month.

  • Payroll Calendar - Generating calendars for cumulating wage types to get monthly, quaterly or yearly sum totals.

  • Payscale type - used for segregation of employees payscales based on the type of union contracts in a company. Eg. 10 - non union workers 20 - collective agreement for secretaries contract.

  • Payscale area - Differentiates payscales based on geographical area. Eg. 10 - California.

  • Payscale group - Differentiates employees payscales based on functionality. Eg. GR01 - grouping for junior clerks, GR02 - for senior clerks.

  • Payscale level - Subdivision of employees payscales. Eg. L1 - level 1 clerk, L2 - level 2 clerk.

  • Wage types - The payments and deductions for an employee are coded as wage types. Eg. A001 - salary payment, B001 - 401K deduction.

Payroll Infotypes: Payroll data is stored in various infotypes, which includes, 0001, 0007, 0008, 0009, 0207, 0208, 0209, 0210, 0234. These infotypes maintain personal details, payment and deduction info, benefits data, garnishment data, tax data, etc.

Payroll Process involves:

  • Maintaining payroll related infotypes
  • Periodic payroll run
  • Transferring data to FI/CO
  • Transferring third party remittance data to Accounts Payable
  • Tax reporting
  • Standard reporting
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